Work is trapped in spreadsheets
Critical approvals, status updates, and reports depend on manual files that are difficult to control as the team grows.
Custom business software
Give your team one place to manage the work
We build internal tools, customer portals and SaaS platforms that connect orders, tasks, documents and reporting. Your team can see what needs attention and move work forward without copying data between tools.
Focused build
from €15k
Typical first release
8–20 weeks
Ownership
Your code & accounts
01
What is slowing your business down?
Identify repetitive tasks, missing information, and steps where work stalls. We use those needs to build a solution for your team.
Systems do not share data
People copy the same information between CRM, ERP, email, and reporting tools, creating delays and avoidable errors.
Off-the-shelf software bends the process
A generic product covers most requirements but forces costly workarounds around the workflow that differentiates your company.
02
What we can build for your business
01
Keep orders and tasks moving
We build a shared workspace for requests, owners, deadlines and approvals so everyone can see the next step without chasing updates.
02
Let customers help themselves
A customer portal lets clients send requests, book services, upload documents and check progress, reducing routine calls and emails.
03
Enter data once
We connect your CRM, accounting and other systems so agreed information flows between them and your team spends less time retyping it.
04
Turn your expertise into a SaaS product
We build subscription platforms with customer accounts, billing and administration so you can offer your service as a digital product.
03
Is this the right approach?
It fits when
- The workflow is specific to your business and creates measurable operational value.
- Several roles need different permissions, views, approvals, or reports.
- Existing systems must exchange data through reliable integrations.
- You need control over the roadmap, data model, and source code.
Consider a simpler option first when
- A proven SaaS product already solves the workflow with minor configuration.
- The process changes every week and has not yet been agreed internally.
- The build cost is higher than the realistic five-year cost of the current solution.
04
From business problem to maintainable product
Each stage ends with a concrete decision, keeping scope, cost, and responsibility visible.
01
Map the workflow
Define users, decisions, exceptions, data sources, and the business outcome before estimating the build.
02
Scope the first useful release
Separate the core workflow from phase-two improvements and document acceptance criteria.
03
Design and build in reviewable stages
Turn approved flows into working software with regular review points and explicit scope decisions.
04
Launch, measure, and hand over
Deploy, monitor, document, and prioritize the next improvements using real operational feedback.
05
Project starting prices
These are starting prices for the scope described. Your quote reflects the workflows, features, and integrations your business needs.
Discovery or prototype
from €2,500
Typical timeline: 1–3 weeks
Workflow mapping, requirements, solution outline, and a testable prototype.
Focused tool or portal
from €15,000
Typical timeline: 8–14 weeks
One core workflow, essential roles, reporting, and limited integrations.
Integrated multi-role platform
from €40,000
Typical timeline: 4–9+ months
Several roles, workflows, integrations, security controls, and operational reporting.
What changes the price most
- Number of roles, permission rules, and workflow exceptions
- Quality and accessibility of existing data and APIs
- Integration, migration, reporting, and audit requirements
- Security, compliance, availability, and support expectations
- How much scope can be delayed until usage proves it is needed
Technology chosen for the problem
ReactNext.jsNode.jsTypeScriptPostgreSQLPythonDockerCloud infrastructure
06
Frequently asked questions
How much does custom business software cost?
A focused tool commonly starts around €15,000, while integrated multi-role platforms often begin around €40,000. A reliable estimate requires confirmed roles, workflows, integrations, and acceptance criteria.
How long does a custom software project take?
A focused first release usually takes 8–14 weeks. Multi-role platforms with integrations commonly take four to nine months and are safer to deliver in usable phases.
Do we own the source code?
Ownership must be written into the agreement. Tech Box scopes repository, account, documentation, and intellectual-property handover explicitly so there is no ambiguity at launch.
Can you connect our existing CRM, ERP, or accounting system?
Yes, when the system provides a usable API, export, database interface, or approved integration method. Integration discovery checks limitations before the build is priced.
What happens after launch?
The agreed launch scope includes deployment and handover. Monitoring, maintenance, security updates, and continued product improvements can then be covered by a separate support plan.
Related decision guides
How much does custom software development cost in 2026?
Read the guideCustom software vs off-the-shelf: which should you choose?
Read the guide12 business processes worth evaluating for AI automation
Read the guideHow much does MVP development cost in Europe?
Read the guideWhen should you replace spreadsheets with custom software?
Read the guideA clear next step
Describe the process you want to improve
We will suggest what we can simplify, how the solution would work, and the scope and budget for a useful first release.
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