Work is trapped in spreadsheets
Critical approvals, status updates, and reports depend on manual files that are difficult to control as the team grows.
Custom business software
Software built around the way your business actually works
Replace fragile spreadsheets, repetitive handoffs, and disconnected tools with one maintainable system designed around your roles, data, approvals, and reporting.
Focused build
from €15k
Typical first release
8–20 weeks
Ownership
Your code & accounts
01
When the current way of working becomes too expensive
A good project starts with a problem that can be explained, measured, and improved — not a wishlist of features.
Systems do not share data
People copy the same information between CRM, ERP, email, and reporting tools, creating delays and avoidable errors.
Off-the-shelf software bends the process
A generic product covers most requirements but forces costly workarounds around the workflow that differentiates your company.
02
What we can deliver
01
Internal operations software
Role-based workflows, approvals, task queues, document handling, and reporting for the teams doing the work.
02
Customer and partner portals
Secure self-service areas for requests, status, documents, notifications, and account management.
03
System integrations
Reliable data flows between CRM, ERP, accounting, commerce, logistics, and specialist systems.
04
Dashboards and reporting
Operational views that use one defined source of truth instead of manually assembled reports.
03
Is this the right approach?
It fits when
- The workflow is specific to your business and creates measurable operational value.
- Several roles need different permissions, views, approvals, or reports.
- Existing systems must exchange data through reliable integrations.
- You need control over the roadmap, data model, and source code.
Consider a simpler option first when
- A proven SaaS product already solves the workflow with minor configuration.
- The process changes every week and has not yet been agreed internally.
- The build cost is higher than the realistic five-year cost of the current solution.
04
From business problem to maintainable product
Each stage ends with a concrete decision, keeping scope, cost, and responsibility visible.
01
Map the workflow
Define users, decisions, exceptions, data sources, and the business outcome before estimating the build.
02
Scope the first useful release
Separate the core workflow from phase-two improvements and document acceptance criteria.
03
Design and build in reviewable stages
Turn approved flows into working software with regular review points and explicit scope decisions.
04
Launch, measure, and hand over
Deploy, monitor, document, and prioritize the next improvements using real operational feedback.
05
Indicative investment ranges
These ranges support early planning and are not a quote. The final estimate depends on confirmed scope, integrations, and acceptance criteria.
Discovery or prototype
€2,500–€7,500
Typical timeline: 1–3 weeks
Workflow mapping, requirements, solution outline, and a testable prototype.
Focused tool or portal
€15,000–€40,000
Typical timeline: 8–14 weeks
One core workflow, essential roles, reporting, and limited integrations.
Integrated multi-role platform
€40,000–€120,000+
Typical timeline: 4–9+ months
Several roles, workflows, integrations, security controls, and operational reporting.
What changes the price most
- Number of roles, permission rules, and workflow exceptions
- Quality and accessibility of existing data and APIs
- Integration, migration, reporting, and audit requirements
- Security, compliance, availability, and support expectations
- How much scope can be delayed until usage proves it is needed
Technology chosen for the problem
ReactNext.jsNode.jsTypeScriptPostgreSQLPythonDockerCloud infrastructure
Ownership and handover
- Repository and production accounts can be created under your organization.
- The agreed contract defines source-code and intellectual-property transfer.
- Deployment, architecture, and operational notes are included in the handover scope.
- Maintenance is agreed separately so ongoing support remains a visible decision.
06
Frequently asked questions
How much does custom business software cost?+
A focused tool commonly starts around €15,000, while integrated multi-role platforms often begin around €40,000. A reliable estimate requires confirmed roles, workflows, integrations, and acceptance criteria.
How long does a custom software project take?+
A focused first release usually takes 8–14 weeks. Multi-role platforms with integrations commonly take four to nine months and are safer to deliver in usable phases.
Do we own the source code?+
Ownership must be written into the agreement. Tech Box scopes repository, account, documentation, and intellectual-property handover explicitly so there is no ambiguity at launch.
Can you connect our existing CRM, ERP, or accounting system?+
Yes, when the system provides a usable API, export, database interface, or approved integration method. Integration discovery checks limitations before the build is priced.
What happens after launch?+
The agreed launch scope includes deployment and handover. Monitoring, maintenance, security updates, and continued product improvements can then be covered by a separate support plan.
A clear next step
Describe the process you want to improve
We will tell you whether the project makes sense, what belongs in the first phase, and the realistic investment range.
Send an inquiry